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Parent Committee

The Sandbox: KrK Parent Committee

Date:  October 21st, 2014

In Attendance:   Patricia McIntosh, Shannon Harris, Linda MacKay, Brandy Baur

Regrets: Heather Hansen-Dunbar, Colleen Cash,

From the Daycare Act:  The facilitys agenda for each meeting includes (48 (5))

     Safety, care and well being of the children (48 (5)(a)): 

  • Quite a few preschoolers had a lengthy virus which involved severe stomach pain.  Some parents had taken children to IWK for checking.  Did not go through whole centre.  Seemed to be a portion of the preschoolers. 

     Status of facilitys license (48 (5)(b)):  License is full and is in compliance with no violations.  Annual Licensing Inspection is scheduled for October the 29th, 2014

     Programs provided by the licensee (48 (5)(c )):   we maintain the same curriculum – that of a combination of Bosian and Emergent with full time and part-time programs for ages 3 months to 5yrs.  NOTE:  Professional Development Weekend with Elizabeth Hicks as Facilitator is scheduled for November 22nd, 2014

     Equipment & materials available to the children (48 (5) (d)):

  • The Brik-a-Blocks sets were ordered from Costco but have as yet to arrive (committee fundraised for these) —- upon preparation of this agenda —- it looks like the order did not go through so we need to try again.  $198.99 x 3  —-  $596.97 + HST = $686.52 + SHIPPING
  • Light Tables / Cubes / Panels were ordered from Scholar’s Choice but has as yet to arrive (committee fundraised for these)

DETAILS AS FOLLOWS:

      Excellerations Mirror Exploration   Item# 189472     $206.99 CAD  1  $206.99 CAD

      Excellerations Mirror Observation   Item# 189471     $49.49 CAD    2    $98.98 CAD

      Glo-Pane Light Box    Item# 167503    $197.99 CAD    2     $395.98 CAD

                                              TOTAL = $701.95 + HST = $807.24 + SHIPPING

TOTAL OF BOTH ORDERS (COSTCO AND SCHOLAR’S CHOICE) NOT INCLUDING SHIPPING = $1493.76   —- NOTE HAD TRANSFERRED $2000.00 FROM PARENT COMMITTEE TO KRK PROGRAM TO PURCHASE THESE MATERIALS.

We would like to ask that the remainder of the $2000 go towards a portion of the mud kitchens and the equipment we purchase to outfit them as well as dramatic play areas with real, authentic materials / props.  Please advise / vote.   Committee fully agreed with this however, for the future they would like to try to always have a balance of $1200 to make certain to have the budget for the Staff Appreciation always at a priority.

  • We have other items ordered as well from Scholar’s Choice, School Specialty, Nunu
  • We used $1000 in Scholastic Dividends on an order of puppets and numeracy materials / equipment
  • We have ordered Bamboo for ramps and tunnels to enhance and evolve our block play. 

     Staffing patterns and staff qualifications (48 (5) (e)):  NR of Dynamic tendered her notice and was a Level 2.  HM (who was working a maternity leave) tendered her notice as relocating to another part of the province.  She was Entry Level.   We filled these positions with KM (a sub we have had for some time) for a 6 month position until AS - Level 2 returns from Mat leave and with AS (another sub we have had) for a 3 month position until JH - Level 1 returns from Mat leave.   We also hired HJK for a 3 month position as a float staff to facilitate the last phase of our revamp.  These 3 people have clear C/A/Rs and clear CRCs as well as first aid and have signed off on our Behavior Guidance Policies as well.  They do not have an ECE level as of yet.  As they are temporary staff, they only need the substitute teacher requirements. 

    Baby Room:   4 staff:  1 Level 1, 3 Level 2s

    Mezzo:  1 staff: Level 2

    Bounce:  3 staff:   2 Level 2s, 1 temp position sub requirements

    Zest:  3 staff:  3 Level 3s

    Vivacity:  3 staff:  1 Level 3, 1 Level 2, 1 temp position sub requirements

    Dynamic:  3 staff:  1 Level 1, 1 Level 2, 1 Entry Level

    Fundraising:     The account stands at a balance of  $976.00.  We would like to fundraise to purchase the set of Outlast Blocks (by Community Playthings through Louise Kool Galt —- see attached flyer) and this will require $10,000 not including taxes and shipping.  So we would like to ask the committee to consider this.  We would need to still fundraise to hold Teacher’s Appreciation Day in Spring 2015 as this is an Annual Event the Committee created that the team looks forward to.   We ask the committee to write a letter to the rest of the Parent Community about the value of these blocks to have the whole group on the same page please.   

  • We do not believe that we can acquire enough volunteers for a sleepover with our retreat being the weekend of Nov. 22 but ask that the Parent Committee write a letter to the team to consider volunteering as this is always a huge fundraiser for us.  Decision was arrived at to poll the staff about either a sleepover or a ½ day for shopping or an evening.  
  • We did being a Fall Mabel’s Labels campaign.  No sales as of yet but we have asked to extend the campaign. 
  • We received our Lucky Duck tickets for this year already (they are in the file cabinet).  Selling DateRange decided will be:  January 5th until February 2nd, 2015
  • We received the Norcard catalogues and are sending them out to families with a relatively quick turn around and are utilizing last year’s notes / letters for the launch. 

    Parent Committee Account:  Current Balance is $976.00

MEETING CONCLUDED AT 8:30 PM

DATE FOR:   Next Parent Committee Meeting:  November 11 , 2014 

 

 Older notes underneath this one

 

The Sandbox: Parent Committee Minutes

Date:  June 3rd, 2014

In Attendance:  Jennifer Prosper, Misty Rossiter, Linda MacKay, Brandy Baur, Heather Hansen-Dunbar

Regrets: Colleen Cash

From the Daycare Act:  The facilitys agenda for each meeting includes (48 (5))

 

     Safety, care and well being of the children (48 (5)(a)):  currently (knock wood) no illness present! J

     Status of facilitys license (48 (5)(b)):  License is full and is in compliance with no violations. 

     Programs provided by the licensee (48 (5)(c )):   we maintain the same curriculum – that of a combination of Bosian and Emergent with full time and part-time programs for ages 3 months to 5yrs. 

     Equipment & materials available to the children (48 (5) (d)):   

Additional Billibos were purchased.  Suction cup building sets were from Brain Candy was purchased.   New sand buckets and scoops were also purchased from Brain Candy.

    Staffing patterns and staff qualifications (48 (5) (e)):   Staff Complement remained the same.  We have been approved for a federal grant to hire 2 staff for the summer months to cover vacations.

Tangible & Mezzo

Bounce

Zest

Vivacity

Dynamic

STA: Level 2, KB: Level 2, BM: Level 2, SH: Level 1

FC: Level 2, JM: Level 2, HM: Entry

MM: Level 3, NS: Level 3, AC: Level 3

EA: Level 3, DL: Level 1, TR: Level 2

NR: Level 2, HM: Level 2, TS: Entry

DATE FOR:   Next Parent Committee Meeting:  Fall of 2014

 

 

In Attendance:  Staff Rep:  Karin Bradley,  Parents:  Misty Rossiter, Colleen Cash, Linda MacKay, Pat McIntosh for Brandy McIntosh, Administrator: Heather Hansen-Dunbar       

Regrets:  Jennifer Prosper

From the Daycare Act:  “The facility’s agenda for each meeting includes (48 (5))

Ø      Safety care and well being of the children (48 (5)(a)):

o       Health:   numerous cases of a stomach virus that has affected both staff and children

Ø      Status of facility’s license (48 (5)(b)):  we had our licensing inspection at the beginning of this month.  License is full and is in compliance with no violations.  Discussion took place on some things to consider for future.  Pea gravel at end of snake slide even though slide is shorter then 18 inches.

Ø      Programs provided by the licensee (48 (5)(c )):   we maintain the same curriculum – that of a combination of Bosian and Emergent with full time and part-time programs for ages 3 months to 5yrs

Ø      Equipment & materials available to the children (48 (5) (d)):  placed large art order (has yet to arrive) from Scholar’s Choice, ordered and received 8 new cribs and a Light Cube from Avron, many items purchased for aesthetics of rooms for P/D / organization weekend that took place this month.  Needing clear luggage tags.  Idea to email T Clancey regarding these tags. 

Ø      Staffing patterns and staff qualifications (48 (5) (e)):   A staff member just went on mat leave this week – she has a Level 1 and we have hired another Level 1 for her position and then to move into another staff member’s job as she is expecting as well.  A staff member filling in for another mat leave that is already in progress has begun courses to acquire her Level 1.

Ø      Fundraising:  

o       Norcard concluded with a total sales of $715.50.  We sent a cheque off for the 25% - $178.88 to act as a deposit.  This will also be the same amount that we will make off of it.  Just worried about the shipping.  Shipping is only free with a certain amount of sales and last year we did not get that and then had to pay for shipping.  

o       Sand Dollar Silver took place but we do not yet have the figures in as she is filling the orders. 

o       in progress: Mabel’s Labels – ongoing

o       Sleepover on Dec. 6th:  We are just putting out the sign up sheet:  Volunteers:  Traecy, Ellie, Pat, HHD, Shannon, Faith, Natalie

  • Discussion regarding our upcoming conferences.

Ø      Parent Committee Account:  Deposit made to account for Norcard - $652 and cheque was written for $178.88 for the Norcard order deposit. These are the only transactions since previous reconciliation was completed.

Next Parent Committee Meeting:   December one? Uncertain at this time if one is necessary.  We will discuss via email. 

In attendance: HHD (Administration rep), NS (staff/parent), JS (fundraising rep/staff/parent), LMK (parent), SM (parent), MR (regrets as gave birth that very day!!!) and CV (regrets as had last minute change of plans) 

Required Agenda:

-Safety Care and Well Being of the children: DBM’s and vomiting. Coughing. Hand, Foot, and Mouth.

-Status of the facility’s license: is current and up to date, no violations.

-Programs provided by the licensee:  Part Time, Full Time, Full Day, Infant, Toddler and Preschool.

-Equipment and materials available to the children: 6 Easels, Art order in process.

-Staffing patterns and Staff Qualifications: NR didn’t work out. TS has taken over for EA mat leave, she is in Yellow. SH has gone on mat leave. Melanie will be doing her Mat leave term which is 6 months, she is in baby.

Asked for questions: There is none.

PC Work Agenda:

Linda was elected for treasurer.

Reconcile account. Balance $2112.63

Who’s eligible for CA: Missy, Eryn, Jessica??

We need to discuss with Heather HD

          How many are we sending? HHD is going to reflect.

Sleepover: was held Nov 25.  Raised $630

Stik-ees: Profit $8.67

Hopathon April 5

Family Breakfast June 6

Family Fun Day June 14 Rain Date June 21

Sleepovers: May 4 and June 8

Lucky Duck Due March 23 will roll out beginning of Feb. 1st

Power Point Presentation of the Evening

The fact sheets regarding the Province Wide Child Care Center of May 1st, 2012:  Virtual Stike Info Package 

Worthy Wage Day info is on the NSCCA's website: http://www.nschildcareassociation.org/ and it is also on Facebook as well as YouTube.  

 

In attendance: HM (Administration rep), NS (staff/parent), JS (fundraising rep/staff/parent), SM (parent), MR (parent), LMK (parent)

Required Agenda:

-Safety Care and Well Being of the children: High fevers, and DBM’s going around about 2 weeks ago. 

-Status of the facility’s license: is current and up to date, no violations. We recently had our annual inspection. We now have 2 exemptions on our license:

          Regulation 20(1) (b) 10% lighting in all classrooms

                    Blue Room = 50.4 sq. ft. of glass = 8%

          Regulation 22(7) Play structure designed for commercial used and installed according to manufacturer’s specifications

                    Back playground climber and slides is non-commercial

We also have a waiver

          Regulation 22(4) Infant outdoor play space

We have 1147 sq ft, with each child having 75 sq ft. we have enough space for 15 infants, our infant room has 16 infants.

-Programs provided by the licensee:  Part Time, Full Time, Full Day, Infant, Toddler and Preschool.

-Equipment and materials available to the children: Recently a $1200 scholastic order, 4 new wagons, 2 for the front and 2 for the back. Pumpkins for all rooms during last week of October.. Dinkies for preschoolers, and chunky tonka trucks for toddlers.

-Staffing patterns and Staff Qualifications: EA leaves for Mat leave on Fri, Nov 18, 2011. NR will be coming aboard for the term position. SH will be going on Mat leave the middle of Dec. Melanie will be doing her Mat leave term which is 6 months.

Asked for questions: There were none. 

PC Work Agenda:

Who’s eligible for CA: Missy, Eryn, Jessica??

We need to discuss with Heather HD

          How many are we sending?

Sleepover: Nov 25.

Norcard: Total Sales $1446. Total profit $669

Staff Party, closing at 5:30pm

Parent Policy Changes

Printed summary and review

Lucky Duck order faxed for 100 booklets

Stuff a Bus is Dec 2nd Friday

Toy Drive Blue/Green Dec 9th Friday

Sent email re: Stick-ees, extended due date to Tuesday Nov 22, 2011

Jen S will/needs to figure out balance, -check make sure all bills paid from CA.