Date:  October 21st, 2014

In Attendance:   Patricia McIntosh, Shannon Harris, Linda MacKay, Brandy Baur

Regrets: Heather Hansen-Dunbar, Colleen Cash,

From the Daycare Act:  “The facility’s agenda for each meeting includes (48 (5))

➢     Safety, care and well being of the children (48 (5)(a)): 

• Quite a few preschoolers had a lengthy virus which involved severe stomach pain.  Some parents had taken children to IWK for checking.  Did not go through whole centre.  Seemed to be a portion of the preschoolers. 

➢     Status of facility’s license (48 (5)(b)):  License is full and is in compliance with no violations.  Annual Licensing Inspection is scheduled for October the 29th, 2014

➢     Programs provided by the licensee (48 (5)(c )):   we maintain the same curriculum – that of a combination of Bosian and Emergent with full time and part-time programs for ages 3 months to 5yrs.  NOTE:  Professional Development Weekend with Elizabeth Hicks as Facilitator is scheduled for November 22nd, 2014

➢     Equipment & materials available to the children (48 (5) (d)):

• The Brik-a-Blocks sets were ordered from Costco but have as yet to arrive (committee fundraised for these) —- upon preparation of this agenda —- it looks like the order did not go through so we need to try again.  $198.99 x 3  —-  $596.97 + HST = $686.52 + SHIPPING
• Light Tables / Cubes / Panels were ordered from Scholar’s Choice but has as yet to arrive (committee fundraised for these)

DETAILS AS FOLLOWS:

▪      Excellerations Mirror Exploration   Item# 189472     $206.99 CAD  1  $206.99 CAD

▪      Excellerations Mirror Observation   Item# 189471     $49.49 CAD    2    $98.98 CAD

▪      Glo-Pane Light Box    Item# 167503    $197.99 CAD    2     $395.98 CAD

                                              TOTAL = $701.95 + HST = $807.24 + SHIPPING

TOTAL OF BOTH ORDERS (COSTCO AND SCHOLAR’S CHOICE) NOT INCLUDING SHIPPING = $1493.76   —- NOTE HAD TRANSFERRED $2000.00 FROM PARENT COMMITTEE TO KRK PROGRAM TO PURCHASE THESE MATERIALS.

We would like to ask that the remainder of the $2000 go towards a portion of the mud kitchens and the equipment we purchase to outfit them as well as dramatic play areas with real, authentic materials / props.  Please advise / vote.   Committee fully agreed with this however, for the future they would like to try to always have a balance of $1200 to make certain to have the budget for the Staff Appreciation always at a priority.

• We have other items ordered as well from Scholar’s Choice, School Specialty, Nunu
• We used $1000 in Scholastic Dividends on an order of puppets and numeracy materials / equipment
• We have ordered Bamboo for ramps and tunnels to enhance and evolve our block play. 

➢     Staffing patterns and staff qualifications (48 (5) (e)):  NR of Dynamic tendered her notice and was a Level 2.  HM (who was working a maternity leave) tendered her notice as relocating to another part of the province.  She was Entry Level.   We filled these positions with KM (a sub we have had for some time) for a 6 month position until AS - Level 2 returns from Mat leave and with AS (another sub we have had) for a 3 month position until JH - Level 1 returns from Mat leave.   We also hired HJK for a 3 month position as a float staff to facilitate the last phase of our revamp.  These 3 people have clear C/A/Rs and clear CRCs as well as first aid and have signed off on our Behavior Guidance Policies as well.  They do not have an ECE level as of yet.  As they are temporary staff, they only need the substitute teacher requirements. 

➢    Baby Room:   4 staff:  1 Level 1, 3 Level 2s

➢    Mezzo:  1 staff: Level 2

➢    Bounce:  3 staff:   2 Level 2s, 1 temp position sub requirements

➢    Zest:  3 staff:  3 Level 3s

➢    Vivacity:  3 staff:  1 Level 3, 1 Level 2, 1 temp position sub requirements

➢    Dynamic:  3 staff:  1 Level 1, 1 Level 2, 1 Entry Level

➢    Fundraising:     The account stands at a balance of  $976.00.  We would like to fundraise to purchase the set of Outlast Blocks (by Community Playthings through Louise Kool Galt —- see attached flyer) and this will require $10,000 not including taxes and shipping.  So we would like to ask the committee to consider this.  We would need to still fundraise to hold Teacher’s Appreciation Day in Spring 2015 as this is an Annual Event the Committee created that the team looks forward to.   We ask the committee to write a letter to the rest of the Parent Community about the value of these blocks to have the whole group on the same page please.   

• We do not believe that we can acquire enough volunteers for a sleepover with our retreat being the weekend of Nov. 22 but ask that the Parent Committee write a letter to the team to consider volunteering as this is always a huge fundraiser for us.  Decision was arrived at to poll the staff about either a sleepover or a ½ day for shopping or an evening.  
• We did being a Fall Mabel’s Labels campaign.  No sales as of yet but we have asked to extend the campaign. 
• We received our Lucky Duck tickets for this year already (they are in the file cabinet).  Selling DateRange decided will be:  January 5^th until February 2^nd, 2015
• We received the Norcard catalogues and are sending them out to families with a relatively quick turn around and are utilizing last year’s notes / letters for the launch. 

➢    Parent Committee Account:  Current Balance is $976.00

MEETING CONCLUDED AT 8:30 PM

DATE FOR:   Next Parent Committee Meeting:  November 11 , 2014 

 Older notes underneath this one

The Sandbox: Parent Committee Minutes

Date:  June 3^rd, 2014

In Attendance:  Jennifer Prosper, Misty Rossiter, Linda MacKay, Brandy Baur, Heather Hansen-Dunbar

Regrets: Colleen Cash

From the Daycare Act:  “The facility’s agenda for each meeting includes (48 (5))

➢     Safety, care and well being of the children (48 (5)(a)):  currently (knock wood) no illness present! J

➢     Status of facility’s license (48 (5)(b)):  License is full and is in compliance with no violations. 

➢     Programs provided by the licensee (48 (5)(c )):   we maintain the same curriculum – that of a combination of Bosian and Emergent with full time and part-time programs for ages 3 months to 5yrs. 

➢     Equipment & materials available to the children (48 (5) (d)):   

Additional Billibos were purchased.  Suction cup building sets were from Brain Candy was purchased.   New sand buckets and scoops were also purchased from Brain Candy.

➢    Staffing patterns and staff qualifications (48 (5) (e)):   Staff Complement remained the same.  We have been approved for a federal grant to hire 2 staff for the summer months to cover vacations.

DATE FOR:   Next Parent Committee Meeting:  Fall of 2014